Regulations Ibiza 12K
Ibiza 12K – PROVISIONAL REGULATIONS (18/06/2018)
Article 1. ORGANIZING COMMITTEE
The Ibiza 12K is a 12,000 metre race organized by Talentum Group.
Article 2. DATE AND HOUR
The 3rd edition of the Ibiza 12K will be held in the evening of Saturday the 6th of April 2019. The race will start at 17:45 and the start line will be different from the one of Ibiza Marathon, which will start earlier.
Article 3. DISTANCES AND JUDGES
The race course is 12,000 metres long and it runs through Santa Eulària des Riu. The race is monitored by officials from the Athletics Federation of the Balearic Islands (FAIB).
Article 4. REGISTRATION DEADLINE
The ‘late registration’ period begins on the 1st of April and it ends on Friday the 5th of April at 8 pm or until available registrations sell out.
The organization reserves the right to modify/extend/limit/end the established registration period.
Article 5. REGISTRATION
All runners shall register via the official website of the event www.ibizamarathon.com in the Ibiza 12K Registrations section. They can also register on-site in the problem resolution point of the runner’s fair on Friday the 5th of April. These registrations will be subject to a ‘late registration’ fee and their bib numbers will not be customized with the runner’s name.
Registration is personal and non-transferable. Under no circumstances will the amount paid be refunded once the runner has registered. The organizers will accept no liability from individuals, who by accepting these regulations ensure that they are in perfect health, participate on their own responsibility and that their physical condition is good enough to finish the race.
- Until the 1st of July – €15
- From the 2nd of July to the 16th of December – €20
- From the 17th of December to the 31th of March – €20
- Late registration – €25
All participants must be 18 years old or older on the 6th of April 2019.
Runners from all over the world can take part in the race. It is not necessary to be federated or to be a club member to take part in the race. It is compulsory to be duly registered according to the race regulations.
UNDER NO CIRCUMSTANCES ARE REGISTRATIONS TRANSFERABLE.
COLLECTION OF RACE NUMBERS AND CHIPS
Runner bags, which include the bib number and chip, can be collected at the Runner’s Fair of Ibiza Marathon (on Friday the 5th of April from 10:00 to 20:00 and on Saturday the 6th of April from 10:00 to 15:00), which will be held in the Palau de Congressos (Conference Hall) of Santa Eulària des Riu –location–. Registration receipts and an ID card/passport are compulsory for collecting the numbers and chips. Bib numbers cannot be collected anywhere else. The queue to collect 12K bib numbers will be different from the Marathon one.
On Saturday the 6th of April from 14:00 to 16:00 –when the marathon starts–, the organizers will set an emergency point where runners will find all bib numbers pending collection. No changes (not even in the starting grid) will be allowed and incidences will not be resolved for late collections.
Article 6. NUMBER-CHIP TIMING
Timing will be done by means of the number-chip system that all participants will receive when collecting their runner’s bag. There is a small device on the number that must never be manipulated or removed from it.
Runners can keep the numbers and chips once the race has finished.
Article 7. STARTING BOXES
Runners cannot start in a box different from the one specified on their number. The Organization reserves the right to disqualify all athletes that start in a box different from the one specified on their number. Runners will line up according to the times, which will be disseminated by the organization on the day before the race. The times will be established according to sports and safety guidelines.
Article 8. TIME LIMITS
The time limit to complete the 12,000 metre race course is 2 hours. Runners will be allowed to finish a bit later but they must abandon the circuit once they are overtaken by the support vehicle.
Article 9. SERVICES FOR THE RUNNER
REFRESHMENT STANDS.- The Organization will make sure there are drink stations at kilometre 5. Runners will receive refreshments provided by the organizers when they cross the finish line.
CLOTHES STORAGE.- There will be a free clothes storage facility. The Ibiza 12K clothes storage facility will be located near the finish area. Exact location: C/ Passeig de s’Alamera / Passeig Marítim Santa Eulària des Riu.
MASSAGES.- Free massages will be given to marathon runners at the finishing area of the race course. If possible, the Organization will also offer this service to 12K runners.
RUNNER’S BAG.- The Organization will try to provide runners with a bag which contains free gifts. The bag can be collected together with the bib number in the runner’s fair.
Article 10. PRIZES AND TROPHIES
PRIZES: There will be no money prizes.
TROPHIES: Only the three first runners who classify in male and female categories will receive trophies. There will be no trophies per categories.
Article 11. INSURANCE
The Organization holds an insurance policy that covers civil liability in accordance with the legislation in force. All participants are covered by an accident insurance policy. Runners take part in the event on their own responsibility and risk. Upon registration, participants agree that they are in perfect health to run the race. The Organization denies all responsibility for any injury or damages that race participants may cause to themselves, others or third parties.
Article 12. SECURITY IN THE RACE
The security forces and the corresponding authorities will be in charge of ensuring safety on the streets and the good development of the race in Ibiza and of the race organization. Medical services will be authorized to prevent from running any participant who seems to be at risk.
Non-authorized vehicles and bicycles which are not part of the organization will not be permitted.
Article 13.- CHANGES
The place and the starting and finishing times of any of the races might be altered due to security reasons or force majeure if the corresponding Authorities (Spanish security forces or the local government of Santa Eulària des Riu) so request it. The Organization reserves the right to change provided that runners are noticed in due time and that changes are due to proper reasons such as cancellation by the corresponding authorities (the amounts paid will not be refunded in that case).
Article 14.- ACCEPTANCE OF REGULATIONS
All runners accept all the articles of these regulations and they agree not to start the race before the time set and to complete the distance established before crossing the finishing line. The Organization reserves the right to act and take the appropriate measures against unsportsmanlike, disrespectful, unfair or violent behaviour.
Article 15.- RESPONSIBILITY DISCLAIMER
Upon registration, all participants accept and understand these Regulations, the Protection and Responsibility Disclaimer and the Data Protection Policy. In case of doubt, the Organization’s criteria will prevail.
Protection and Responsibility Disclaimer
Upon registration, all participants agree with the following: ‘I am of appropriate health to run the Ibiza 12K. I absolve the race organizers, sponsors and other race collaborators of any responsibility for any accident or injury I may cause or suffer before, during or after the event. I waive my right to any legal action against the aforementioned entities and persons. I will do my utmost to comply with the race organizers to avoid accidents and injuries.’
However, the organization advises all participants to undergo a full medical exam before the race and the participant must accept all responsibility for any risk associated with sporting activities.
Article 16.- ACCEPTANCE OF DETAIL AND IMAGE USE
All participants give consent for the Organization to use their personal details, photos, videos and/or any other audiovisual material where they might appear and grant permission for publication of their name forsaking any financial compensation for their use in any mass media and/or the internet and at any time. In addition, this material and the information might be used in future editions and it might be transferred to any sponsor, which might use the personal details, photos or videos (whether it is by means of third parties or not) exclusively for sporting, promotional or commercial purposes.
In compliance with Spanish Organic Law 15/1999, of 13 December, on the Protection of Personal Data, all personal information supplied by race participants and the photos taken in the event will be kept by Talentum Group, as the organizer, and Sportmanicas, as the registration office, for the purposes of race organization, race promotion and dissemination. Participants can access, complain, change or delete their information at any time by written letter with a photocopy of their identity card to the registered office in C/ Muñoz Degraín nº 3 pta. 7, Valencia. For the purposes of notifications and communications, all participants upon registration authorize contact by email, telephone, mobile telephone, internet and other web/mobile applications such as WhatsApp, Line, Telegram, etc.
N.B. Any conditions or eventualities not covered in these regulations will be ruled by FAIB and RFEA General Competition Rules or by the Organization. The Organization reserves the right to modify, amend or complete these regulations by which the race is ruled.